Writing, editing, research, finding graphics, SEO optimization—they’re all part of delivering great work to your clients. The tools you use can help you work quickly and efficiently, but there are dozens (hundreds?) you can choose from.
Not sure where to start? Wondering which free tools are worth your time, and which paid ones are worth your money? Here are 16 tried and tested tools for every part of your freelance writing assignment.
Ahrefs is an excellent, all-in-one SEO toolset. As a freelance writer, you can make the most of it by using it to:
Research keywords: Get the keyword difficulty, find related keywords and questions, traffic potential, and content already competing for the term
Track client results: Paste the URL for blog posts and pages you want to track and see their organic traffic, the keywords they rank for and how highly, backlinks they earned, and performance by country
Monitor your freelance writer website: Add your website as a project on your dashboard so you can track backlinks, organic traffic and keywords, and performance in different countries
💰 Cost: $99 per month
Ahrefs is not a small investment, but it can take your search-focused writing to the next level. If you’re not ready to invest on a regular basis, you can research and track your content in batches every few months.
2. Keywords Everywhere
Keywords Everywhere is a browser add-on for Chrome and Firefox. It adds a layer of data to your search results on Google (as well as YouTube, Amazon, and more).
For example, you can see the search volume, CPC, competition, and a trend graph for a search term right at the top:
Then, you can also see a larger trend graph on the side, along with related searches (clicking on “Load Metrics” gives you data for these keywords, too):
Further down the column on the right, you’ll see what people also search for (along with data once you click “Load Metrics”):
💰 Cost: $10 for 100,000 credits (1 credit = 1 keyword). I bought 100,000 credits *ages* ago and still have more than half of them left, so this is a no-brainer purchase.
Keywords Everywhere lets you collect and analyze keywords quickly so you can research and write efficiently. It’s a low-cost power tool and works right inside the search engine you’re already using anyway!
Clearscope is the ultimate content optimization tool. Its key focus is making sure your content is relevant, complete, and comprehensive. In other words: it gives the answer or solution that matches the searcher's needs and intent.
Instead of repeating the same keyword over and over, use Clearscope to uncover related keywords and questions and grade your drafts against other high-ranking content.
You can use Clearscope to create an initial outline. Then, as you work through your research and build your draft, you can come back to Clearscope to make tweaks to your headings and sections to maximize your chance of ranking your article highly.
I’ve used Clearscope with several clients and created fantastic results (some articles outrank Wikipedia and bring in more than 10,000 organic monthly visitors!).
💰 Cost: $170 per month for up to 20 pieces each month
Writing and editing tools
4. Google Docs
If you’re still writing in a Microsoft Word document, you’re missing out. Google Docs is the simplest way to write, collaborate on your content with peers and clients, edit efficiently, and move through your document quickly and easily.
My favorite Google Docs features and capabilities include:
The outline panel on the left: Google Docs grabs your titles and subheadings and adds them to an outline panel on the left. Click on them to move quickly between sections.
Keyboard shortcuts: I rarely use my mouse while in Google Docs because I can turn text into headers, centralize or left-align my text, move between pages, and so much more just from my keyboard (see my favorite shortcuts below!).
Collaboration: It’s easy to share a document with a client or a collaborator with appropriate access levels. You can share through a link or by inviting someone using their Google email address.
Editing and version control: Add comments or suggestions using built-in collaboration features. When you have lots of edits to track, you can hop into version history and view the complete history of the document, name different versions, and restore a version if you want to. Unlike with Word, there’s one document that stores all that, rather than a dozen different files for different versions of the same work.
File sorting: You can sort all your work into Google Drive folders and divide them by client, year, project, and so on. No hunting through your desktop or downloads folder!
💰 Cost: Free (built into both free and paid Google accounts)
Some of my favorite Google Docs shortcuts include:
Typing doc.new into your browser to create a new document
⌘+Shift+C (Mac) / Ctrl+Shift+C (PC) to see the word count (and ticking the box to keep the word count on at the bottom of the page)
⌘+Option+[1-6] (Mac) / Ctrl+Alt+[1-6] (PC) to turn a line of text into H1, H2 and so on (and you don’t need to select the text, just place your cursor on the line you’re changing)
⌘+Option+M (Mac) / Ctrl+Alt+M (PC) to add a comment
If you use Google Workspace (paid version of Google’s services), you can save your templates to the template gallery on the docs.google.com dashboard. I use this to quickly access my brief template.
Headline Studio is a tool from CoSchedule that analyzes your headlines and suggests improvements to make them stronger and higher-ranking in search.
You’ll get insights for word balance, word and character count, headline type, reading grade, sentiment, clarity, and skimmability. The SEO Score tab (available with Premium) shows you keyword and competitor insights.
You can create 25 versions of a headline until you find the best one and even use CoSchedule’s word bank to get ideas for words to experiment with in your headline.
Cost: Free, premium available from $9 per month (you get three premium headlines upon signup and can purchase more if needed)
6. Hemingway App
Hemingway App highlights complex sentences, potentially unnecessary words, passive voice, and adverbs to help you make your writing bold and clear.
I love it because it makes editing fluff out of your writing really easy.
You don’t need to follow Hemingway’s recommendations perfectly, but even if you implement part of the suggestions, you’ll make your content more readable, skimmable, and useful.
💰 Cost: Free for the web app, $19.99 for the desktop app (both Mac and PC)
⚡ Pro tip: If you're looking for the best way to showcase your writing to potential clients, check out Authory.
It's a fantastic portfolio tool that automatically pulls every article with your byline into your portfolio (you can also add articles or sources manually). You can then build collections of articles on specific topics to share with potential clients, or feature these categories on your profile.
ProWritingAid is a grammar checker, style editor, and writing coach.
It's a unique writing and editing tool because it doesn't just catch grammar issues and spelling mistakes—it helps you improve your writing craft every time you use it.
Some of my favorite features of ProWritingAid include: checking for repeat and overused words, sentence structure check, thesaurus, readability check (including reading difficulty and estimated reading time), and incorrect word usage checks.
Of course, just like with Hemingway, you don't necessarily need to implement every suggestion the tool makes, but you’ll definitely improve the way you write.
💰 Cost: Free (for a limited version), paid license is $20/month or $79/year
Want to check your content against plagiarism? I recommend doing this with Copyscape for your research-heavy content.
If you use other sites for statistics, quotes, steps, technical information etc., you’ll want to make sure you’re crediting your sources, paraphrasing, and properly quoting the content you used in your research.
You can run a free Copyscape search on your live content by entering a URL. This will show you up to 10 results.
For content you’re writing for clients, I recommend purchasing some credits and running your content through Copyscape Premium before submitting it to the client. This will cost you 3 cents per search up to 200 words, and an additional 1 cent for each next 100 words.
For example, you’ll pay 12 cents for just over 1,000 words. You’ll end up with a list of results that match your text. You can then click “Compare Text” next to each result, review what matches, and decide if you need to update your citation or paraphrasing.
You’ll pay less than a dollar to make sure your piece of content is sparkling clean. Totally worth it.
💰 Cost: 3 cents per search up to 200 words, and an additional 1 cent for each next 100 words
Evernote is a digital note-taking tool. You can use it for many different note types, like text, images, videos, GIFs, links, sketches, and more.
That’s what makes it a great tool for your swipe file.
A swipe file is a collection of pieces of content like landing pages, emails, blog posts, thank you pages, subscription forms, and anything else that inspires you. By keeping them in a swipe file and tagging them appropriately, you can always tap into your growing library of inspiring examples of marketing, messaging, and writing.
Here’s a portion of mine:
I typically grab screenshots with either the Full Page Screenshot browser extension or CleanShot (both covered below), or I send a link I like into Evernote. Then, once a week, I go to my new notes and screenshots to file them into my Evernote swipe file and add appropriate tags.
I’ve set my swipe file up as an Evernote notebook, but you can use any structure that works for you.
💰 Cost: Free for 60MB monthly upload limit, or $8 per month/$70 per year for upping the monthly upload limit to 10GB
10. Data vault by Freelance Bold
Data vault is a curated database of more than 100 fresh, recent reports and studies with thousands of quotable statistics.
Data vault was created with the goal to help freelance writers save time finding statistics for their client articles. If you've ever felt the frustration of running into what seems like a perfect statistic, only to learn it doesn't have a source, or that the source is a dodgy ebook from 2009, you'll love this resource.
The vault includes reports and studies within categories like commerce, email marketing, content marketing, customer experience, remote work, sales, cybersecurity, and more.
💰 Cost: $40 (single payment)
11. Swipe Files by Corey Haines
Swipe Files is a community and membership run by Corey Haines, formerly head of growth at Baremetrics, aimed at SaaS marketers and founders.
I love it because it’s packed with hundreds of examples of landing pages, Facebook ads, emails, pricing pages, and almost any other marketing asset you can imagine and the reasons they work so well. SaaS freelance writers are the ones that will find these examples the most useful.
As a SaaS writer myself, I appreciate the shortcut to finding great examples for client articles. On top of these teardowns, there’s also a master swipe file, a Notion database with 1,200+ screenshots of marketing pieces—video ads, classic ads, Black Friday landing pages, and more.
A massive bonus are SaaS growth courses included in the membership, as well as a community of SaaS marketers and founders, which means you can chat with and learn from people from companies that might be similar (or identical!) to your dream clients.
💰 Cost: $499/year
Toby is the perfect tool for you if you tend to accumulate browser tabs while you do your research. (I’m definitely guilty of that!)
Although I prefer to use what I need from the page and paste the URL into the doc I’m working in, sometimes that’s not possible because I need to jump between multiple resources.
So instead of having 30 tabs for the entirety of my research and feeling overwhelmed every time I sit down to work, I save them as collections in Toby.
I can’t function without Toby anymore and it brings a lot of clarity to my mind. Try it out!
💰 Cost: Free
13. Full Page Screenshot
Pretty self explanatory: Full Page Screenshot is a Chrome extension that makes it *really* easy to screenshot an entire webpage.
Instead of struggling with your mouse and/or touchpad to capture a website from top to bottom, you can click a single button, and the job is done. You can then save the screenshot or delete it.
I use this particularly when screenshotting for my swipe file (explained as part of the Evernote section)—hence the research tool category. After I add the screenshot to the Evernote folder, I delete it from my downloads. Easy!
💰 Cost: Free
If you ever take screenshots of examples to use in your writing (I really hope you do), you’ll love CleanShot. And if you’ve been looking for an easy way to make screencasts or GIFs based on screen recordings, CleanShot is pretty much a superpower.
Without exaggeration, CleanShot is probably the tool that made the most difference to the visual element of my writing.
I used to take a screenshot that would then be saved to my Dropbox, and I’d drag it from my Dropbox into a Google doc I’m working on. If I wanted to make any edits to the screenshot beforehand, I had to do so manually in Preview.
With CleanShot, it’s a different world altogether. You take the screenshot and then you can just save it, or copy it and save it, or edit it, then copy it, then save it… All smoothly going from one step to the next.
And when I say ‘edit it’, I really mean you can go crazy: blurring, highlighting, numbering, arrows, lines, text… It’s excellent. Here’s an aggressive demo of many of these features:
You can also record your screen, with or without your face in the recording, and turn it into a video or a GIF. Super simple to do.
💰 Cost: One-time payment of $29, Mac only (you can save some money per licence if you buy more than one licence)
Canva is a user-friendly tool to make graphics for your blog posts, social posts, ads, and any other marketing asset you’re creating.
Use the free version to do a lot: create graphics of any size or dimension, use templates, upload your own graphic elements, add backgrounds, and more.
With the Pro version, you can also create a brand kit, resize your designs, access premium stock photos, get extra storage, and create folders to categorize your designs.
💰 Cost: Free, or $12.95 per month for Pro
Squoosh is an image optimizer. The way it works is simple: you upload an image, choose the quality you want, and download a new version of the image—one that takes up much less space (but looks equally good).
I’ve tried a few other similar tools, but none are as smooth and straightforward as this one. Everything is done locally on your computer, so your files are safe, too.
💰 Cost: Free
I recommend building a list of reliable sources of graphs and charts you can reference when you write. The longer you do this, the better your list will be! Here’s a list of places you can start:
Build your own list and shorten your time to find great graphics.
Bonus: Classes to make your writing excellent
If you want to learn from the best, but want to also learn efficiently, check out these Skillshare classes by folks at CoSchedule, Contently, and more.
Side note: these classes are premium classes, meaning you need a paid subscription to watch them. If you take any of these classes through the links below, you’ll also get a month of Skillshare Premium free (if you don’t already have a paid account) 👌 You can cancel your subscription any time.